These Terms and Conditions apply to all Hirers of Barnwood Reading Room (BRR). For further information, please visit the “Policies” section and refer to the “Hirer’s Agreement”.
By making a booking, the Hirer agrees to comply with the following conditions:
Responsibility During Hire
- The Hirer is responsible for the supervision of the premises and all persons attending throughout the duration of the hire period. The Hirer must ensure good order is maintained at all times.
- The hire period must include time for setting up and clearing away.
Care of the Premises
The Hirer shall take reasonable care of the building, fixtures, fittings, and contents.
- Any damage must be reported to the Trustees as soon as possible.
- The cost of repair or replacement for any damage occurring during the hire period will be borne by the Hirer.
- Any furniture or equipment brought into the building must be removed at the end of the hire period
BRR accepts no responsibility for loss of or damage to items brought onto or left on the premises.
Cleaning and Tidying
At the end of the hire period, the Hirer must ensure that:
- The hall, kitchen, and toilets are left in a clean and tidy condition.
- All furniture is returned to its original position.
- Crockery and kitchen equipment used are washed, dried, and returned to their proper place.
- All bins are emptied and any bin bags/rubbish must be taken away with you at the end of the hiring period.
Additional cleaning costs may be charged if the premises are not left in a satisfactory condition.
Health and Safety
- Fire exits and the main entrance must remain clear and accessible at all times.
- In the event of an accident or incident, an accident form must be completed. Forms are located on the cabinet in the main hall.
- First aid equipment is located on the wall in the main hall and in the bottom drawer of the kitchen. If any items are used, the Trustees must be informed so supplies can be replenished.
Alcohol
- BRR does not hold a premises licence for the sale of alcohol. The sale of alcohol is prohibited unless the Hirer obtains the appropriate licence and complies with all relevant legislation.
- The Hirer is responsible for ensuring all licensing requirements are met where alcohol is to be consumed.
Noise
- There is a noise curfew of 10:00pm. All amplified music and excessive noise must cease by this time.
Compliance with Legislation
By making a booking, the Hirer confirms that they are familiar with and will comply with all relevant legislation, regulations, and safeguarding requirements applicable to their activity. This includes (but is not limited to):
- Food Hygiene Regulations
- Safeguarding requirements when working with children or vulnerable adults
- Health and Safety Legislation
The Hirer is responsible for obtaining any necessary insurance, licenses, or certifications relevant to their activity or event.
Cancellation
- The Trustees reserve the right to cancel a booking in unforeseen circumstances. In such cases, any fees paid will be refunded.